NEWS ALERT: 2011 Metro Parks Tacoma – Concession Cart Vending Program

By City Of Tacoma, WA

2011 Metro Parks Tacoma
Concession Cart Vending Program
Program Information & Guidelines

Metro Parks Tacoma (MPT) is accepting applications for concession cart vending at select MPT signature and community parks beginning June 1, 2011 through September 5, 2011. Concession cart vending service will be offered at the following parks where no other food and/or beverage service is currently offered:

South Park – Wright Park – Jefferson Park
McKinley – Playfield – Norpoint Park
Dash Point – Park Portland – Avenue Park

The 2011 concession cart vending program is limited to commercially pre-packaged food items; such as: ice cream bars, popsicles, chips, juices, water, coffee, muffins, cookies, etc.
Applications will be accepted on a first-come, first-serve basis. Vendors selected and approved to vend are required to pay a non-refundable application fee, in addition to damage and park site vendor fees prior to operations. In the event the park site(s) is not available, the application and application fee will be returned. Interested vendors may submit their application and non-refundable application fee beginning May 23, 2011 to:

Metro Parks Tacoma, ATTN: Attn: Phedra Redifer
Recreation Department – Permits Unit, 4702 S. 19th Street, Tacoma, 98405
Email: PhedraR@tacomaparks.com; Phone: 253.592.8019

Concession cart vendors must be fully self-contained and supported, and comply with the Tacoma-Pierce County Health Department Temporary Event Program (www.tpchd.org; contact Amanda Peters at 253.798.7677; apeters@tpchd.org) and City of Tacoma Tax and License Division (www.cityoftacoma.org/businesslicense; 253.591.5252) rules and regulations.

1. Vendors must be in compliance with all local, city, state and federal laws, codes, rules and regulations.
2. No more than (1) concession cart vendor permit will be issued per park. Permits are non-transferrable.
3. Full payment, along with the damage deposit and approved insurance and indemnification form, must be received prior to concession operations commencing.
4. Concession cart vendor permits are valid up to (31) consecutive days per park.
5. Concession cart vendor permits will be issued on a first-come, first-served basis. Please allow (3) business days for application review and approval. Application fees for accepted vendors are non-refundable.
6. Once the permit application is approved, final permit payment is due by 3 p.m. the next business day or the conditional permit approval will be rescinded and the next vendor application will be considered.
7. MPT-approved concession cart vendors must provide proof of Tacoma-Pierce County Health Department and City of Tacoma Tax and License permits and licenses. Failure to provide required documentation will result in immediate revocation of the MPT concession cart vendor permit.
8. Concession cart vendor permits will only be issued at select signature and community parks where no other permanent food and/or beverage service is available.
9. Concession cart vendor permits are not valid when MPT-permitted special events are taking place. MPT reserves the right to notify vendors no less than 24 hours in advance of permitted activity that vending cannot occur during the permitted event times. MPT will notify special event organizers the concession cart vendors’ information should the event organizer wish to invite the vendor to conduct sales during the MPT-permitted event.
10. Concession carts are allowed to conduct business in MPT-approved and designated concession cart vendor locations. Any deviation from designated locations will result in the immediate revocation of the concession cart vendor permit.
11. MPT reserves the right to cancel any concession cart vendor permit for any reason, at any time.
12. All carts must be self-contained and supported. Electricity and other utilities will not be provided by MPT.
13. Concession cart vendors must provide the appropriate sized trash receptacle(s) for its customers and be in close proximity to the mobile cart. All concession cart generated trash must be removed by the vendor at the end of the day, no exceptions. MPT encourages all vendors to practice recycling efforts whenever possible.
14. Concession cart vendor advertising is limited to the cart itself and on professionally produced sandwich boards (maximum 2) within a 10’ radius of the cart only inside the park. Advertising cannot be displayed on or near the public-right-of-way directing customers into the park to the concession cart location. Only professionally produced signage may be displayed and must include the following text on each of the required sandwich boards: “Metro Parks Tacoma Approved Concession Cart Vendor.” All signage must be pre-approved by MPT prior to display. Vendors are prohibited from affixing any signage to trees or staking signs in the ground.
15. Concession cart vendors must provide a list of all foods and beverages for sale on the permit application.
16. Concession cart vendors must obtain and show proof of comprehensive general liability, including precuts/completed operations liability insurance, and name Metro Parks Tacoma as additional insured. Minimum liability is $500,000 public liability and property damage. Certificates of insurance are subject to review and approval by MPT’s Risk Manager.
17. Concession cart vendors may be subjected to a Washington State background check (see next page for details).
18. Concession cart vendors are required to display the pre-approved concession cart signage during permitted hours of operation.
19. Cart equipment may not be left overnight in the park, no exceptions.
20. Concession cart vending locations vary from park to park and will be determined during a mandatory site visit with MPT staff and the vendor. The site visit must occur within 24 hours of vending operations commencing.

Concession Cart Conditions / Restrictions

1. Concession carts must be easily moveable at any time and removed nightly from the park during load-out times.
2. A picture of the cart must accompany the application.
3. Concession carts are limited to 4’ in height and 8’ in length. The cart umbrella or canopy must have a minimum clearance of 7’ and a maximum height of 9.5’. Umbrellas or canopy cannot exceed 40’ square feet in area.
4. MPT is not responsible for stolen or damaged carts if left unattended.
5. The cart must be clean, inside and out, painted, and in good condition.
6. Concession carts are prohibited from using any sound amplification.
7. Concession carts are permitted to load-in from 9 a.m. – 10 a.m. only and load-out from 6 p.m. – 8 p.m. only.
8. Vendor vehicles are prohibited from parking inside the park.
9. Concession carts cannot impede the flow of MPT service vehicles or pedestrians on pathways inside the park.
10. MPT staff will conduct periodic site visits to ensure program compliance. Non-compliance with program guidelines will result in immediate revocation of the vending permit.
11. No gas or diesel powered refrigeration units will be permitted for use.

Vendor Designation

Concession cart vendors may apply for “Healthy Vendor” designation. The “Healthy Vendor” designation is in alignment with MPT’s on-going efforts to help fight childhood obesity by offering healthy food and beverage alternatives to all park users. Permit fees adjust depending on the vendors’ designation. For more information regarding Dietary Guidelines for Americans, please visit www.health.gov

Healthy Vendor Designation:

A minimum of 25% + healthy food and beverage options must be offered on the menu at all times.
No items marked “jumbo” shall be served.
Nonfat or 1% milk, 100% fruit or vegetable juice, water or unsweetened iced tea instead of soft drinks and other sugar-sweetened beverages must be offered on the menu at all times.

Metro Parks Tacoma Background Check Policy – Policy 501.004, Resolution No. RR6-10

Partners and service providers not utilizing Metro Parks Tacoma’s process for background checks are required to sign a
certification stating they utilize a comparable system that meets Metro Parks Tacoma’s requirements for working with
youth, elderly and vulnerable adults.

To apply click here: http://www.metroparkstacoma.org/files/library/a90ad964662b230b.pdf